Program Assistant JBJ and J5

Position: Program Assistant
Department: J Bar J Boys Ranch and Outpatient
Reports to: Program Manager and Clinical Director

The program assistant will help assist both the Boys Ranch and Outpatient. This job performs a variety of clerical work in administration, support, and maintenance of files. This is a full time position, 30-32 hours per week, performing clerical work.


 Schedule screenings and prep materials (JPAS access)
 Maintain client waitlists
 Coordinate group and daily schedules
 Compile and record data
 Audit files for compliance
 Manage resumes and schedule interviews
 Assist in preparing Oregon Youth Authority and outpatient billing
 Take meeting notes at all staff and treatment team meetings
 Prepare intake paperwork and binders
 Coordinate training opportunities
 Schedule meetings
 Perform other duties as requested by Program Manager and Clinical Director


 Knowledge, Skills and Ability: Excellent written and verbal communication skills. Exceptional attention to detail. Willing to learn and take on responsibilities. Must be proficient in use of general office machines, including computer, telephone, copier and computer. Demonstrates outstanding organizational skills. Ability to prioritize assignments for timely completion. Willingness to become familiar with program. Ability to interact positively with co-workers, clients, staff and community. Spelling and grammatical proficiency.
 Experience and Training: A.A. (two year) Degree in Business and/or equivalent on the job experience demonstrating competency in clerical skills.

This job description is not meant to be all inclusive and this job is subject to change.